Purchasing

Purchasing and shipping is integral to the proper and efficient functioning of our laboratory. Purchasing helps us to build complex projects, learn about new engineering techniques and tools, and most importantly, enjoy our time in MIL. However, if purchasing is not done correctly, annoying issues can arise! To prevent these, read below before making your first purchase.

Food and Beverage

  • Beverage Vendors: When buying beverages, you must buy Pepsi (including Gatorade and Aquafina, notably). You cannot buy other products, including Coke or Dr. Pepper products.

  • Meal Reimbursement Limits: When buying meals, there are limits for reimbursements set by UF per meal. They are:

    • Breakfast: $6/person

    • Lunch: $12/person

    • Dinner: $19/person

  • Buying Pizza: When purchasing pizza, please use coupons rather than paying full menu price for the pizzas.

Submitting reimbursements

When submitting receipts for reimbursements (for whatever), please ensure:

  • You have signed the physical receipt with your name, UFID, and signature. You can do this electronically, if it’s easier.

  • You have submitted the receipt in a timely manner (ie, don’t submit it six months after the purchase date).

  • You provide the reason for the purchase, and if it is for food, who was in attendance at the event.

If you’ve met the above criteria, feel free to email your receipt to Dr. Schwartz! Please include an appropriate subject.

Making online purchases

When making purchases online, remember to follow practices specific to the business you’re buying from.

Amazon

Only approved faculty members can purchase from Amazon. Therefore, if you’d like to purchase something from Amazon (such as even more monitors), the best route is to go through someone like Dr. Schwartz.

Other Websites

When purchasing from other websites, make sure that your purchases are tax-exempt. If you need help completing this, contact a faculty or member familiar with making tax-exempt purchases.

Furthermore, when creating new accounts for websites for purchasing, ensure that the passwords are added to the team’s Bitwarden, so other members can access it once you graduate/leave/sadly get eaten by an alligator in Lake Alice.